Privacy Policy

Privacy Policy for HRMS and Attendance System

1. Introduction

1.1. This Privacy Policy explains how [Company Name] ("we", "us", "our") collects, uses, discloses, and protects personal data when you use our HRMS and Attendance System ("the System").

1.2. By accessing or using the System, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1. Personal Information: We may collect personal information from users, including but not limited to:

Name
Contact details (email address, phone number)
Employee ID
Job title and department
Attendance records (clock-in and clock-out times, leave requests)
Payroll information

2.2. Usage Data: We may collect information on how the System is accessed and used, including:

IP address
Browser type and version
Pages visited
Time and date of visit
Device information

3. How We Use Your Information

3.1. We use the collected data for various purposes, including to:

Provide, operate, and maintain the System
Manage employee attendance and payroll
Communicate with users and provide customer support
Monitor the usage of the System to detect and prevent technical issues
Improve and customize the System

4. Data Sharing and Disclosure

4.1. We may share your information with third parties in the following circumstances:

With service providers who assist us in operating the System and providing our services
When required by law or in response to valid requests by public authorities
To protect and defend our rights or property
To prevent or investigate possible wrongdoing in connection with the System
With your consent or at your direction

5. Data Security

5.1. We implement reasonable security measures to protect your personal data from unauthorized access, use, or disclosure. These measures include:

Encryption of data in transit and at rest
Regular security assessments
Access controls and authentication procedures

5.2. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

6. Data Retention

6.1. We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy.

6.2. We will retain and use your personal data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and policies.

7. Your Rights

7.1. Depending on your jurisdiction, you may have the following rights regarding your personal data:

The right to access and receive a copy of your personal data
The right to rectify any inaccurate or incomplete personal data
The right to request the deletion of your personal data
The right to object to or restrict the processing of your personal data
The right to data portability

7.2. To exercise these rights, please contact us at [contact information].

8. Changes to This Privacy Policy

8.1. We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

8.2. You are advised to review this Privacy